IT Services for Real Estate Companies
Stop a wire fraud attempt before it reaches your closing table, not after the funds are already gone.
A Redirected Wire Rarely Comes Back. Can You Afford To Lose One?
A fraudster who gets into an agent’s or a title company’s inbox during an active transaction can watch the closing timeline unfold, then send the buyer new wire instructions at the exact moment they are expecting to send a down payment, and once that money leaves the buyer’s account, a bank can rarely claw it back.
We lock down the email accounts your transactions actually run through, flag account activity that looks unusual before a fraudster gets that far, and help your team build a habit of verifying wire instructions by phone before a single dollar moves.
What Our Real Estate IT Services Do For You
Verify wire instructions by phone before any funds actually move.
Monitor agent email accounts closely for any signs of compromise.
Encrypt transaction documents containing client financial information.
Secure your MLS and showing-schedule access from former agents.
Recover closing documents instantly if a device is lost or stolen.
Amazing job! 10/10 would recommend! Very responsive and professional! Helped resolve all my issues very quickly and efficiently!
LEIDY LOPEZ
Florida
Our company needed a reliable and professional IT service provider, and Ace Tech Systems exceeded all our expectations. Their team helped us with IT security, network maintenance, and set up a HIPAA-compliant data backup system that protects all our sensitive patient information. We recommend Ace Tech Systems to any clinic, medical office, or healthcare facility looking for a reliable IT service provider in Florida. They're the best!
LIUDY ACEVEDO
Healthcare facility - Florida
I highly recommend Ace Tech Systems. Daniel is very knowledgeable and explains in a way one can understand. He saved me money and my network is working without any problems. Hard to find people who care, if I have any problems I will be using your services once again.
LEO AGUILAR
Florida
How We Protect Your Firm
A closing brings together a buyer, an agent, a title company, and a lender, and a fraudster only needs to compromise one link in that entire chain. We secure the accounts, documents, and habits that keep the whole transaction actually safe.
Email Account Security
Multi-factor authentication and continuous account monitoring protect the email accounts your transactions run through, so a fraudster with a stolen password cannot reach their target.
Wire Verification Steps
We help your team build a habit of verifying wire instructions by phone, using a number you already know rather than one included in an email that just now arrived.
Encrypted Transaction Files
Closing documents, income statements, and identification copies get encrypted the moment they enter your system, on a server or in email, so a stolen laptop cannot expose a client’s identity.
MLS Access Control
MLS and showing-schedule access gets revoked the same day an agent leaves your brokerage, instead of lingering as an old login nobody remembered to disable for years after they left.
Wire Fraud Prevention
Stopping The Scam That Targets Nearly Every Closing
Business email compromise aimed at real estate closings follows a predictable pattern: a fraudster gains access to an agent’s or a title company’s inbox, watches the transaction timeline, then sends new wire instructions at the exact moment a buyer expects to send funds. We secure the accounts these scams target, monitor for the account compromise that precedes them, and help your team build the verification habits that catch a fake instruction before money moves.
Wire fraud in real estate is a numbers game for a criminal: a small number of successful attempts against a large volume of active transactions across the country, and it does not require sophistication, only patience and a convincing spoofed email. We reduce the odds your firm ever becomes one of those numbers.
We monitor agent and staff email for signs of account compromise.
Wire instruction verification becomes a standard step, not an afterthought.
Your team learns to recognize a spoofed closing email on sight.
FIPA & Client Data Compliance
Protecting Client Data The Way Florida Requires
Florida’s Information Protection Act requires any business handling personal information, including the income statements, identification, and financial records a transaction generates, to notify affected people within a strict window after a breach and maintain reasonable security beforehand. We build those safeguards into your everyday systems and keep your breach response plan ready, so a bad day never becomes a missed legal deadline too.
A real estate transaction generates more sensitive personal data than most people realize: income, employment history, bank statements, a driver’s license copy, all of it covered under Florida’s breach notification law regardless of whether your brokerage thinks of itself as handling regulated data at all.
We secure every piece of personal data a transaction collects.
Your breach response plan stays ready before you ever need it.
Notification deadlines get met if the worst actually happens.
Transaction Document Security
Keeping Closing Documents Out Of The Wrong Hands
A single transaction generates a purchase agreement, a loan application, bank statements, tax returns, and a driver’s license copy, often passed between an agent, a lender, a title company, and an attorney through whatever tool happens to be convenient at the time. We centralize that exchange through a secure platform, encrypt everything in it, and control exactly who can access a file once the transaction closes and the reason to keep looking at it ends.
Documents from a closed transaction do not need to stay accessible to everyone who touched the file during the process, yet most brokerages never revisit who still has access once the deal is done. We build that cleanup into the process itself, rather than leaving it as a task nobody owns.
We centralize document exchange through one secure platform.
Access to a closed file gets reviewed and trimmed automatically.
Your loan applications and bank statements stay encrypted throughout.
Why Brokerages Turn To Us
Brokerages turn to us because a closing only goes smoothly when every party involved, agents, lenders, and title companies, is working from systems that are actually secure, and we build for that entire chain, not just your internal network.
Fast Agent Onboarding
A new agent gets email, MLS, and CRM access set up on their first day, and that access gets revoked immediately the day they leave for a different brokerage, not weeks or months after the fact.
Verified By Phone, Always
Confirming wire instructions by phone before any money moves is built into how every closing runs at your brokerage, a habit every agent follows, not a judgment call left up to whoever is busy that day.
We Coordinate With Lenders
When a technical issue threatens to delay a closing, we work directly with the title company or the lender’s support team on your behalf, instead of leaving your agent stuck relaying messages between two support lines.
A Trail For Every Deal
Access to transaction files gets logged automatically, so if a dispute ever comes up over who viewed or changed a document, your brokerage has an actual record instead of relying on someone’s memory of what happened.
FAQs About Our IT Services for Real Estate Companies
How Do You Actually Prevent Wire Fraud During An Active Real Closing?
We monitor for the account compromise that precedes most wire fraud attempts, and we help your team build a habit of verifying wire instructions by phone before any funds move.
Do We Have To Switch Our MLS Or CRM Platform For This?
No. Whatever MLS and CRM platforms your brokerage already runs on stay in place, we build security around those existing accounts and connections rather than pushing a new toolset on your agents.
How Fast Can A Brand New Agent Actually Get Full System Access?
Setup happens the same day a new agent joins, typically within hours, and that access gets revoked just as quickly the day they leave for another brokerage.
What Actually Happens If A Client’s Own Personal Data Gets Fully Exposed?
We help you meet Florida’s notification requirements immediately, and because your breach response plan is already documented, the response starts right away instead of being built from scratch under pressure.
Headquarters
Southwest 82nd Avenue Miami, FL 33144
